ACT for Alexandria

Grant Process

Funding Priorities

The Fund will supported organizations that have incurred unanticipated financial and operational impact as a direct result of addressing economic security, housing stability, food security, access to health services, equity in education, and safe and supportive places and programs for children and their families impacted by the COVID-19 pandemic. To support the sustainability and health of the nonprofit organizations serving residents affected by the COVID-19 pandemic, the Fund supported: 

  • Operational (such as staff salaries, staff well-being support, technology infrastructure, fundraising or accounting consulting/support or other capacity-building investments)
  • Program-specific (such as increase in staff capacity, direct purchases, or other responses to community needs)
  • Combination of both operational and program-specific

Criteria

  • Nonprofit must have the immediate ability to carry out proposed programs/services.
  • Nonprofit must be able to demonstrate how the grant request addresses direct costs incurred due to COVID-19.
  • Nonprofit must demonstrate how this funding request will impact City of Alexandria residents who have been negatively impacted by COVID-19.
  • Nonprofit must be committed to addressing racial equity and demonstrate deep, trusted relationships with communities that have been marginalized and disproportionately impacted by COVID-19.   

Capacity-Building Workshops

A portion of the CAREs Act funding has been dedicated to providing free capacity-building workshops to nonprofit leaders. The sessions were offered in a two-part series led by Susan Kelly, Principal of Kelly Strategies:

  • Make the Most of Your Year-End Giving Efforts: learn how to make the most of your year-end giving effort by (1) personalizing your asks, (2) conducting meaningful follow up and (3) engaging your volunteer leaders. Video recording can be found here.
  • Harness Your Year-End Giving Success to Steward and Retain Your Donors: learn (1) how to analyze your year-end giving results to create donor segments, (2) develop annual – mid – and major donor strategies and (3) create a robust stewardship plan. Video recording can be found here.
     
Grant Round Grant Deadline Grant Decision Made
1 October 1, 2020 October 9, 2020
2 October 8, 2020 October 16, 2020
3 October 15, 2020 October 23, 2020
4 October 22, 2020 October 30, 2020
5 October 29, 2020 November 6, 2020
6 November 5, 2020 November 13, 2020
7 November 12, 2020 November 20, 2020
     

FAQs: 

  • ACT and the City’s Department of Community & Human Services are receiving daily updates from the City’s Office of Internal Audit about new requirements and clarifications regarding the U.S. Department of the Treasury Guidance for Coronavirus Relief Funds. Here are some guidelines and FAQs to consider: 
    • The use of Alexandria Resilience Funds for payroll/benefits must be in direct response to COVID-19. The use should be providing new or substantially different programing.  The impact of the COVID-19 pandemic should be reflected by stating how the number and nature of client interaction has increased or changed in excess of what the organization would have done without COVID.  Payroll expenses are only eligible for public safety, public health, health care, human services and similar employees who services are substantially dedicated to mitigating or responding to the COVID-19 public health emergency. This includes staff who provide direct service or support those services." after this sentence - Payroll expenses are only eligible for public safety, public health, health care, human services and similar employees who services are substantially dedicated to mitigating or responding to the COVID-19 public health emergency.
    • Applicants must link the proposed request to COVID-19 response.  For example:  personnel being deployed to support food insecurity, assistance with foreclosure prevention, or need to provide educational support due to the COVID-19 crisis.  The example should be linked to the current conditions such as increased food insecurity, increased evictions and foreclosures, or requirement to support students using distance learning due to school closure.
    • Funds from the CARES Act granted through the Alexandria Resilience Fund may only cover costs that are necessary expenditures incurred due to the public health emergency with respect to COVID-19, were not accounted for in the budget most recently approved as of March 27, 2020 (the date of the enactment of the CARES Act) and are incurred during the period that begins October 1 – December 30, 2020.
    • Recipients of the Alexandria Resilience Fund (because they are CARES Act funds) may not apply certain indirect costs or their indirect cost rate as an expense.  Rent and utilities that would have been incurred regardless of the pandemic are not applicable.  Rent and utilities are allowable if they are new expenditures in direct response to COVID-19.  Keep in mind the funds can only cover costs between October 1 – December 30, 2020.  
    • Applicants cannot use grant funds to pay for expenditures from October 1 – December 30, 2020 if these expenditures are already designated to be paid for using Payment Protection Program (PPP) or Economic Injury Disaster Loan (EIDL) funds.

 

Financial Health and Resiliency:

  • About the Alexandria Resilience Fund Info Session – September 25. Watch the video here. 
  • Individualized Alexandria Resilience Fund Coaching Sessions - Offered from October - December, 2020.
  • Understanding Financial Health & Planning Ahead Session – October 1. The webinar addressed critical areas of focus in a time of uncertainty and provided tools that can be used in the short-term. The workshop also included Q&A and information about the Alexandria Resilience Fund. Other topics included:
    • Grounding financial decision-making in your values.
    • Understanding your current financial position and what resources are available.
    • Levers to increase resources available for immediate response.
    • Tools for cash flow during the short term. 

This workshop was hosted by ACT, in partnership with Andrea Mills and Maria-Veronica Banks from Fiscal Management Associates. Watch the video here or download the slides. Access the Liquidity Calculator here.