Alexandria Emergency Support Grant Program

Overview

An important part of our COVID-19 recovery framework goals is to ensure that businesses thrive, everyone has access to their basic needs, and the city of Alexandria can make long-term investments for the future. The Alexandria Community Access and Emergency Support Grant Program funded by the American Rescue Plan Act of 2021 (ARPA) is a project built upon findings from the City’s 2021 Emergency Bridge Pilot Program.

Recognizing nonprofits have deep, trusted relationships with community members, ACT for Alexandria is working in collaboration with the Department of Community & Human Services to ensure that ongoing resource needs are met through the provision of tangible aid for individuals. This includes, but is not limited to gift cards, transportation assistance, childcare, eviction prevention, and rental assistance. For the first round of funding, 13 organizations were selected to use this funding to support and address the ongoing needs of Alexandrians (listed below).

The Department of Treasury has identified approved expenditure categories and these funds allow us to address the negative economic impact of the pandemic. These categories include Medical Expenses, Food, Rent, Mortgage and Utility Aid, Eviction Assistance, Job Training Assistance, and Other Economic Support. This grant program will be offered in a six month increment to respond to the changing and evolving needs of community members.

The second round of funding for the Emergency Support Grant program launched on September 8, 2022. Under Resources below, you can find the recording and slideshow presentation from the virtual information session that was hosted via Zoom at 2pm on the same date. Applications will be due on September 29, 2022. Grant decisions will be made in early November 2022.

Our Grantees

  • African Communities Together​
  • Christ Church​
  • EnDependence Center of Northern Virginia​
  • Friends of Guest House​
  • Grace Episcopal Church​
  • Inova Health Care Services​
  • Nueva Vida, Inc.​​
  • Offender Aid and Restoration (OAR) of Arlington, Alexandria, and Falls Church​​
  • Old Presbyterian House​​
  • Society of St. Vincent de Paul, St. Mary Conference​​
  • St. Paul’s Episcopal Church​​
  • The Salvation Army Capital Area Command​​
  • Wesley Housing​​

For assistance in creating an account with ACT’s Grant Management System (Foundant) or questions about the grant program, please contact Aaliyah Kerr at aaliyah.kerr@actforalexandria.org or (703) 739–7778.

ACAES Joint Press Release, ACT for Alexandria and City of Alexandria

Resources

Recording from the information session

ACAES Information Session Slideshow Sept.8

This program is being supported by the Coronavirus State and Local Fiscal Recovery Funds award number 21.027 awarded by the City of Alexandria, Virginia by the U.S. Department of the Treasury.

FAQs 

Where do I apply for this grant opportunity?

Please find the Grant Application website link here. Applicants can begin applying on September 8. Applications will be due on September 29. For assistance with Foundant, ACT’s grant management system, contact Aaliyah Kerr, Program Coordinator at aaliyah.kerr@actforalexandria.org.

We applied for the previous grant. Are we eligible to also apply for this round? 

Yes, new and returning applicants are welcomed to apply. There will be specific questions for returning grantees to answer questions about their current work.

Where can I find the required Project Budget template mentioned on the grant application?

Here you can find and download the Project Budget Template. Please complete and upload this file under the Documents Upload section listed on the grant application. For more information on how to complete this template, click here for a financial training video.

What is considered a direct cost vs. indirect cost for the project budget?

On the project budget, the direct cost may include staffing costs associated with the project and the amount of tangible aid assistance requested. Indirect costs can be covered by the 10% administrative rate, or will be charged based on if your organization has a federally negotiated indirect cost rate.

What reporting will be required for this grant program?

Since this grant program is funded by the American Rescue Plan Act, organizations will be expected to compile and submit program and financial reports on a quarterly basis to meet requirements aligned with federal funding. The first report will be due on April 5, 2023 by 11:59pm. The second and final close-out report will be due by July 7, 2023 11:59pm.

Will we need to track how the funding is spent? If so, what are the eligible expenditure categories? 

Yes, organizations will need to track expenses. The eligible expenditure categories are Food Security, Rent Mortgage & Utility Aid, Cash Assistance to Unemployed Workers, Eviction Assistance, Job Training Assistance, Medical Expenses, and Other Economic Support. This information will be reported on a quarterly basis through a provided financial reporting template (given at a later date).

Do all persons served by the program with these grant funds need to be city of Alexandria residents? 

Yes, this funding is for community members within Alexandria city limits, including the following zip codes – 22206, 22301, 22302, 22304, 22305, 22311, 22312, and 22314. See map below:

2022 Qualified Census Tracts

Does immigration status affect who has the ability to be assisted by this funding?

Organizations may use these Emergency Support funds to provide tangible aid for all residents of the City of Alexandria who have been negatively impacted by the Covid-19 pandemic, regardless of their immigration status.

Does the public charge rule affect this grant program?

No, the public charge rule does not apply to the acceptance of non-cash benefits, which includes services and programs funded by the American Rescue Plan Act (ARPA), such as this grant program.

Does the organization need to be a nonprofit to apply for this funding?

Yes, you must be a 501 (c)(3) organization to be considered for funding.

What is the funding period for this grant?

The funding period is from December 1, 2022 – May 31, 2023.

Are there any additional program requirements?

Non-profits will need to complete the following to complete requirements aligned with federal funding:

1) Subrecipient Self-Certification Checklist
2) Fraud Prevention/IT Trainings

The Subrecipient Checklist is an online submission form that asks important questions about your organization’s financial processes and procedures. Please consult with your accountant or external auditor to confirm your responses. Submission of this form will prompt a debarment check of the organization.

The IT/Fraud Prevention are both virtual trainings that may take approximately two hours total to complete. This training must be completed by both the Program Manager and Financial Manager assigned to the project.

Organizations will be sent website links to complete these steps following award decisions. These program requirements must be completed no later than November 4, 2022 at 11:59pm.

Please don’t hesitate to call (703) 739-7778 or use our:

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