Career Opportunity: Program Manager

Position Description: Program Manager

Full-Time Position

Position Summary
The Project Manager will manage all aspects of the Community Access and Emergency Support and Childcare Workforce Stabilization Grant programs and provide support to ACT’s community investment initiatives.

With funds from the American Rescue Plan Act (ARPA), the City of Alexandria and ACT for Alexandria are seeking to build the capacity of nonprofit organizations currently helping residents navigate and access COVID response programs and services and provide emergency financial assistance to organizations supporting those affected by the pandemic. The Alexandria Community Access and Emergency Support Grant Program is providing funding to nonprofit partners to provide service navigation support to ensure individuals are enrolled in key local, state and federal programs they are eligible for and provide tangible and emergency financial aid to those who may not be eligible for benefit assistance programs. The Childcare Workforce Stabilization Grant Program is providing funding for financial support and sustainability to licensed or locally regulated childcare providers whose operations have been affected by COVID-19. In addition to managing this grant program, the Program Coordinator will also work closely with the Program team to support ACT’s community investment initiatives.

Key Responsibilities

  • Serve as the main point of contact for Community Access and Emergency Support Grant Program including partnering with the Alexandria Department of Community & Human Services (DCHS) team, providing 1:1 technical assistance to grantees, processing grant awards, and overseeing the program budget and monthly and quarterly reporting
  • Lead bi-monthly listening and learning convenings with Community Access and Emergency Support grantees, including scheduling with partners, planning agendas, sending materials in advance, taking notes and following up on items as necessary
  • Coordinate meetings among ACT, DCHS and the research partner to evaluate the effectiveness of the grant programs
  • Coordinate the Childcare Workforce Stabilization Grant Program, conducting a continuation of funding grant process for past beneficiaries and assisting with grant reporting and follow up
  • Manage Foundant GLM and Community Suite databases which includes ACT’s grants management system, to process, document, and track grantmaking activities and relationships
  • Prepare quarterly and monthly reports, briefs, and presentations in a variety of formats to engage a broad range of constituents (e.g., board members, nonprofit and government leaders, community members, etc.)
  • Conduct regular analysis of progress towards program goals, assess what’s working well and what could be improved upon, and identify ways to strengthen grantee and overall program performance.
  • Provide logistics and training support for nonprofits for Spring2ACTion, Alexandria’s Giving Day
  • Coordinate activities and events under ACT’s Racial Equity Capacity Building Initiative including the Racial Equity Cohort and bi-annual IMPACT Forum
  • Support implementation of the Alexandria Resilience Fund, Community Fellows program, ARISE Guaranteed Income Pilot, Youth Council, and other programs as needed
  • Support program planning and development in alignment with ACT’s new 2023 strategic plan.

Competencies

  • At least 5 years of project management experience in the nonprofit, government, philanthropic and/or similar sectors
  • Understanding of the public benefits systems and how to navigate and access services
  • Experience with systems building and change management
  • Ability to build relationships with partners across all sectors – including nonprofit, philanthropy, government and business
  • Strong writing skills and the ability to take in information and summarize key points and action items
  • Proven ability to listen, discern challenges and identify solutions
  • Experience with facilitating meetings – in person and virtual
  • Strong organizational skills, well disciplined, able to work under pressure of many priorities and meet deadlines.
  • Critical thinking and analytical skills are essential
  • Ability to collaborate with a team and work independently
  • Experience using a client relationship management database
  • Knowledge of project management tools (Asana preferred)
  • Bi-lingual in Spanish is preferred
  • Commitment to racial equity and social justice in alignment with ACT’s commitment to to those values

Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, printers, and photocopiers and the Program Manager will be provided with the necessary tools to accomplish their job. Remote work is possible and in-office workstations are available when needed.

Position Type/Expected Hours of Work
This is a full-time position, and general hours of work and days are Monday through Friday, 9:00 a.m. to 5 p.m. However, this position may require longer hours in alignment with program events including weekday evenings or weekends.

Travel
This position requires some local travel, but mostly maintains a local Alexandria presence.
Required Education and Experience

  1. Bachelor’s degree
  2. Five (5) years of project management experience in the nonprofit, government, philanthropic and/or similar sectors
  3. Understanding of the nonprofit sector.

Structure:

  • The Project Manager will report to the Chief Program Officer and work in partnership with the ACT Program team and City of Alexandria Department of Community & Human Services team
  • Position will be funded from through June 2024 with the hope of the extension of the funding past this date.

Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

The salary range for this position is $70,000 – $75,000.

AAP/EEO Statement
ACT for Alexandria provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, ACT for Alexandria complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

ACT for Alexandria expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of ACT for Alexandria’s employees to perform their job duties may result in discipline up to and including discharge.

To apply, please submit a cover letter, resume and salary requirements to sally.gardner@actforalexandria.org and include “Program Manager” in the subject line.

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